We are looking for a responsible Administrative Executive to perform a variety of Account, administrative and customer support tasks. Duties of the Administrative Executive include providing support to our managers and customers, coordinate Accounting job, assisting in daily office needs and managing our company’s general administrative activities.
Administrative Assistant responsibilities include keeping Account records, responding to day-to-day customers queries and order booking arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, ERP system and office equipment.
Ultimately, a successful Admin Executive should ensure the efficient and smooth day-to-day operation of our office.
Answer and direct phone calls
Coordinate with customers and forwarders for shipping arrangements
Assist in the preparation of regularly scheduled reports, accounting reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Submit and reconcile AR, AP, cashbook reports
Provide general support to customers
Proven experience as an administrative executive, virtual assistant, or office admin assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and copier machines
Working knowledge of dealing with government agency in Singapore, like IRAS, MOM, ICA, Customs departs, etc.
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
SGD 1800 to 2200 based on the experience + quarterly Team bonus.
5 days working from 8.30am – 5.30pm. No OT required.
Chinese speaking. Ready to work immediately.